{"id":58136,"date":"2025-04-24T14:40:08","date_gmt":"2025-04-24T12:40:08","guid":{"rendered":"https:\/\/www.schneider.im\/?p=58136"},"modified":"2025-04-24T14:40:45","modified_gmt":"2025-04-24T12:40:45","slug":"codetwo-outlook-signatures-dynamic-changes-based-on-senders-recipients","status":"publish","type":"post","link":"https:\/\/www.schneider.im\/lu\/codetwo-outlook-signatures-dynamic-changes-based-on-senders-recipients\/","title":{"rendered":"CodeTwo Outlook Signatures: Dynamic Changes Based on Senders &#038; Recipients"},"content":{"rendered":"<p style=\"text-align: justify;\">Effective April 16, 2025, <strong>CodeTwo<\/strong> introduces a new feature in its <strong>Microsoft Outlook add-in<\/strong> that allows <strong>email signatures to dynamically change based on the email sender and recipients<\/strong>.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-58141\" src=\"https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-23-Update-Website-CodeTwo-Outlook-Signatures-Dynamic-Changes-Based-on-Senders-Recipients.jpg\" alt=\"\" width=\"800\" height=\"619\" srcset=\"https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-23-Update-Website-CodeTwo-Outlook-Signatures-Dynamic-Changes-Based-on-Senders-Recipients.jpg 800w, https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-23-Update-Website-CodeTwo-Outlook-Signatures-Dynamic-Changes-Based-on-Senders-Recipients-500x387.jpg 500w, https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-23-Update-Website-CodeTwo-Outlook-Signatures-Dynamic-Changes-Based-on-Senders-Recipients-150x116.jpg 150w, https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-23-Update-Website-CodeTwo-Outlook-Signatures-Dynamic-Changes-Based-on-Senders-Recipients-768x594.jpg 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>What is CodeTwo Outlook Signatures?<\/strong><\/h2>\n<p style=\"text-align: justify;\"><strong>CodeTwo Outlook Signatures<\/strong> is a powerful tool that enables organizations to <strong>manage and automate email signatures across all devices and email clients<\/strong>. It ensures <strong>consistent branding and compliance<\/strong> with corporate policies by <strong>centrally managing email signatures<\/strong>.<\/p>\n<div style=\"width: 800px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-58136-1\" width=\"800\" height=\"450\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-22-Update-CodeTwo-Outlook-Signatures.mp4?_=1\" \/><a href=\"https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-22-Update-CodeTwo-Outlook-Signatures.mp4\">https:\/\/www.schneider.im\/media\/2025\/04\/SCHNEIDER-IT-MANAGEMENT-2025-04-22-Update-CodeTwo-Outlook-Signatures.mp4<\/a><\/video><\/div>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>Key Features<\/strong><\/h2>\n<ul style=\"text-align: justify;\">\n<li><strong>Dynamic Signatures<\/strong>: Automatically change signatures based on the email sender and recipients.<\/li>\n<li><strong>Compatibility<\/strong>: Works across all modern Outlook versions, including Mac, Outlook on the web, and mobile apps.<\/li>\n<li><strong>Easy Setup<\/strong>: Simple configuration process that takes only a minute.<\/li>\n<li><strong>Centralized managed<\/strong>: As admin, you can manage signatures organization-wide.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>Use Cases<\/strong><\/h2>\n<ul style=\"text-align: justify;\">\n<li><strong>Internal Communication:<\/strong>When sending emails within your organization, the signature can automatically update to include internal contact details and relevant internal links.<\/li>\n<li><strong>External Communication:<\/strong>For emails sent to external recipients, the signature can change to include external contact information, marketing messages, and disclaimers.<\/li>\n<li><strong>Shared Mailboxes:<\/strong>When using shared mailboxes or alias addresses, the signature can update to reflect the shared identity, ensuring consistent communication.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>New feature: Outlook Add-in cache<\/strong><\/h2>\n<p style=\"text-align: justify;\">The latest version of the CodeTwo Outlook Add-in now also includes a <strong>caching feature for signatures<\/strong>, <strong>allowing them to be inserted more quickly<\/strong>. The add-in <strong>refreshes the cache every 15 minutes<\/strong> to ensure that your signatures remain up to date.<\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>Licensing<\/strong><\/h2>\n<p style=\"text-align: justify;\">CodeTwo Outlook Signatures is <strong>licensed per user per month<\/strong>. You can <strong>choose between a yearly or a monthly subscription<\/strong>, with the <strong>yearly subscription being ~10% more cost-effective<\/strong>.<\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>FAQ<\/strong><\/h2>\n<h3 style=\"text-align: justify;\">How do I enable dynamic signatures based on recipients?<\/h3>\n<p style=\"text-align: justify;\">Sign in to the Signatures app, open any Outlook (client-side) signature rule for editing, and use the new Recipients step to define conditions or exceptions for your rule.<\/p>\n<h3 style=\"text-align: justify;\">Can I use my personal signature when sending emails from a shared mailbox?<\/h3>\n<p style=\"text-align: justify;\">Yes. Ensure the add-in setting &#8220;Change CodeTwo Outlook signatures to match the email address in the From field&#8221; is disabled.<\/p>\n<h3 style=\"text-align: justify;\">Which signature will be added in Outlook when sending emails to multiple recipients?<\/h3>\n<p style=\"text-align: justify;\">The CodeTwo add-in checks recipients against your Outlook (client-side) signature rules and inserts the signature from the first rule whose conditions are met.<\/p>\n<h3 style=\"text-align: justify;\">Will CodeTwo treat emails sent between multiple domains in my Microsoft 365 tenant as internal?<\/h3>\n<p style=\"text-align: justify;\">Yes. Emails exchanged between domains added to your tenant will receive the internal signature.<\/p>\n<h3 style=\"text-align: justify;\">How often does the Outlook Add-in cache refresh?<\/h3>\n<p style=\"text-align: justify;\">The add-in refreshes the cache every 15 minutes. End users can force a cache update by manually inserting a signature from the add-in pane.<\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><strong>More Information<\/strong><\/h2>\n<p style=\"text-align: justify;\">Announcement: <a href=\"https:\/\/www.codetwo.com\/blog\/dynamic-outlook-signatures\/\">https:\/\/www.codetwo.com\/blog\/dynamic-outlook-signatures\/<\/a>.<\/p>\n<p style=\"text-align: justify;\">Product page: <a href=\"https:\/\/www.codetwo.com\/email-signatures\/\">https:\/\/www.codetwo.com\/email-signatures\/<\/a>.<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.schneider.im\/contact\/\"><strong>Contact us<\/strong><\/a><strong> to get CodeTwo licenses at advantageous conditions today.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Effective April 16, 2025, CodeTwo introduces a new feature in its Microsoft Outlook add-in that allows email signatures to dynamically change based on the email sender and recipients. &nbsp; What is CodeTwo Outlook Signatures? CodeTwo Outlook Signatures is a powerful tool that enables organizations to manage and automate email signatures across all devices and email [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":32540,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[648],"tags":[],"class_list":["post-58136","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-codetwo"],"_links":{"self":[{"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/posts\/58136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/comments?post=58136"}],"version-history":[{"count":2,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/posts\/58136\/revisions"}],"predecessor-version":[{"id":58146,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/posts\/58136\/revisions\/58146"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/media\/32540"}],"wp:attachment":[{"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/media?parent=58136"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/categories?post=58136"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.schneider.im\/lu\/wp-json\/wp\/v2\/tags?post=58136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}