Effective October 1, 2025, Microsoft will implement price increases for Microsoft Dynamics 365 Business Central, while increasing the included storage capacity per license. This marks the first pricing update in over five years and reflects the significant value added to the platform through continuous innovation.
Pricing & Storage changes
Starting October 1, 2025, the following pricing and storage changes will apply:
| License Type | Current Price & Storage | New Price & Storage | Price Increase | Storage Increase |
| Essentials | $70/month with 2GB | $80/month with 3GB | 14.3% | 50.0% |
| Premium | $100/month with 3GB | $110/month with 5GB | 10.0% | 66.7% |
| Device | $40/month with 1GB | $45/month with 1.5GB | 12.5% | 50.0% |
These changes apply to new subscriptions and to existing subscriptions upon their first renewal on or after October 1, 2025. Prices are per user or per device, per month, and may vary by region and currency. Licenses purchased before October 1, 2025, will be billed at the current price until their renewal date.
How does this affect multi-tenant environments?
In multi-tenant environments—where a single instance of Microsoft Dynamics 365 Business Central serves multiple business units or subsidiaries—storage allocation is a critical factor. With the new licensing changes effective October 1, 2025, each license purchased on or after that date includes more built-in storage:
- Essentials: from 2GB to 3GB
- Premium: from 3GB to 5GB
- Device: from 1GB to 1,5GB
This increase applies per license, not per tenant. That means the more user or device licenses you have across your tenants, the more cumulative storage your environment accrues. For example, if your organization holds 50 Premium licenses, your total included storage increases from 150GB to 250GB.
This is especially beneficial in multi-tenant setups where data volume grows rapidly across departments or subsidiaries. It reduces the need to purchase additional storage add-ons, simplifies cost forecasting, and ensures smoother scalability as your organization expands its use of this software.
Are there any changes to functionality?
No, the core functionality remains the same. However, Microsoft continues to add new features, including AI enhancements and deeper analytics.
Do I get more storage on my existing licenses without renewing after October 1, 2025?
No, you will not receive the increased storage on your existing Microsoft Dynamics 365 Business Central licenses until they are renewed on or after October 1, 2025.
The updated storage entitlements—3GB for Essentials, 5GB for Premium, and 1.5GB for Device licenses—are tied to the new pricing model.
This means that if your current subscription renews before October 1, 2025, it will continue under the old pricing and storage terms until the next renewal cycle. Only after that renewal will the increased storage be applied.
What is Microsoft Dynamics 365 Business Central
Microsoft Dynamics 365 Business Central is an enterprise resource planning (ERP) solution designed for small and medium-sized businesses. It enables organizations to manage their financials, supply chain, operations, sales, and customer service from a single, unified platform. It integrates seamlessly with other Microsoft services, including Microsoft 365 and Microsoft Power Platform, offering a comprehensive business management solution.
What should I do now?
To prepare for the upcoming changes:
- Review your current subscriptions: Evaluate which license types your organization uses and how the new pricing and storage align with your needs.
- Plan renewals strategically: Consider renewing or adjusting your subscriptions before October 1, 2025, to benefit from current pricing.
- Contact SCHNEIDER IT MANAGEMENT: We are here to support you in navigating these changes and selecting the best licensing options for your business.
